Office/Administrative Manager
ZGF is seeking an experienced operations professional to join our team as an Office/Administrative Manager in our Seattle, WA office. We seek self-directed, solutions-oriented individuals who excel in collaboration and communication, embody a strong hospitality mindset, and can skillfully balance the need for high-quality support for design professionals with operational requirements.
As Office Manager, you will….
- Be responsible for day-to-day office management and operations, including facilities and vendor relationships
- Manage the local administration team including training, workload evaluation, performance reviews and mentorship, with a commitment to their professional development and growth
- Collaborate with office leadership and other departments to effectively support design excellence
- Maintain the aesthetic of the office and strive for an exceptional experience for staff and visitors
- Coordinate with building management to ensure the office is clean, functional, safe and secure
- Communicate and positively influence compliance with policies and procedures, ensuring widespread understanding of content and impact
- Develop and track annual administrative budget in collaboration with others
- Review and approve timesheets and expenses related to office overhead
- Manage and coordinate office wide functions and events
- Create, maintain and communicate emergency preparedness plan for the office and staff; lead Safety Committee
- Work with other administration leaders firmwide to identify efficiencies, create standards, and ensure consistent practices
Qualifications:
- Experience in Office Management/Office Operations
- Experience managing a team of 5+ people
- Minimum Bachelor’s degree preferred
- Experienced in general and executive level administrative responsibilities
- Leadership and organizational expertise
- Professional and articulate with outstanding communication skills, adept at engaging effectively with a diverse range of staff across various disciplines
- Demonstrated ability to maintain a high level of confidentiality and discretion with regard to project, business and personnel matters
- Demonstrated ability to work independently and prioritize effectively
- Proficient in the Microsoft Office Suite, with high proficiency in Outlook, Teams, Word and Excel
- Prior experience in a design-related professional services environment preferred but not required
- Knowledge of architectural/engineering terminology a plus, though not required
- Valid driver’s license
Base Salary Range
$110.000 - $130.000 annually depending on experience
Benefits
ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.
Apply With:
- Cover letter
- Resume
ZGF Architects LLP is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume.