Project Administrator

ZGF is seeking a Project Administrator to join our team in our Vancouver office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.

As Project Administrator, you will…

• Work collaboratively with project teams, other project administrators, and firm leadership
• Prepare, process and track all project-related documents and deliverables, including fee proposals, contracts, development permitting and construction administration documents
•  Support the Project Manager / Team with workplans, project scheduling, deadlines and resolving issues that may arise during the project lifecycle 
• Coordinate meetings and meeting set-up; write meeting minutes and follow up on action items
• Assist with all general office admin tasks, events, office initiatives and reception duties as needed to support the administration team, leadership, and office
• Arrange domestic, international travel and associated logistics

Qualifications:

• Bachelor’s degree preferred
• Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
• Meticulous organizational and filing skills
• Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization
• Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
• Able to work independently, efficiently, multitask and prioritize
• Ability to take initiative and act proactively; instinctively following timelines and deadlines
• Proficiency in Microsoft Office Suite required
• Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign preferred
• Demonstrated aptitude for learning new software
• Knowledge of architectural/engineering terminology desired

Apply With: 

• Cover letter
• Resume

The current compensation range for this role is $67.750 to $84.000 CAD annually, dependent on education and experience.

Applications without a cover letter and resume will not be reviewed.